Faculty Affairs – Promotion and Tenure
Promotion and Tenure
This page provides faculty with a central location for promotion, tenure, reappointment, and related review resources. The timelines below are intended as a quick reference to help faculty identify important milestones and prepare for upcoming personnel actions.
These dates represent ECU’s normal review cycles. Academic units may establish earlier internal deadlines, and schedules may be adjusted by university administration when circumstances require. When a deadline falls on a weekend or university holiday, materials are generally due on the next business day. Faculty should always consult their unit code and the official ECU Faculty Manual for complete requirements and current information.
Quick-Reference Timelines
Advancement in Title Timeline
Fall and Spring of Decision Year
| Action | 9 and 12 Month Faculty Deadline | Time allotted for Decision |
|---|---|---|
| Faculty member makes a request to the unit administrator to begin the process of consideration for advancement in title | 1st Tuesday in November | N/A |
| Unit administrator informs committee of upcoming need for a meeting | 2nd Tuesday in January | N/A |
| Faculty member meets with unit administrator to verify that all required documents are in Portfolio (optional but recommended) | 2nd Tuesday in January | N/A |
| Faculty member turns in Portfolio to unit administrator | 3rd Tuesday in January | N/A |
| Unit administrators make the Portfolio available to committee | 3rd Tuesday in January | N/A |
| Committee recommendation/Portfolio to unit administrator | 2nd Tuesday in February | At least 3 weeks |
| Unit administrator recommendation/Portfolio to Dean. (For Brody School of Medicine, decision of Dean is final) | 3rd Tuesday in February | 1 weeks |
| Dean recommendation to Provost | 1st Tuesday in March | 2 weeks |
| Provost decision | 4th Tuesday in March | 3 weeks |
Progress Toward Tenure Letters
| Action | 9 Faculty Deadline | 12 Month Faculty Deadline | Time allotted for Decision |
|---|---|---|---|
| Unit administrator provides the Tenure Committee with the candidate's current annual report, copies of the candidate's previous and current workplans and annual evaluations, success plans if any, and previous progress toward tenure letters, and a draft of the new Progress Toward Tenure letter written by the unit administrator | 3rd Friday in April | Ist Tuesday in June | N/A |
| Tenure Committee meets with the unit administrator to review the cumulative record of a candidate's progress and finalize the Progress Toward Tenure letter | 4th Friday in April | 2nd Tuesday in June | 1 week |
| Delivery of PTT letter and meeting that includes the faculty member, representative of the Tenure Committee and unit administrator to discuss the letter, with subsequent delivery of PTT letter to Dean | May 7th | June 23rd | N/A |
| Letter sent to higher administration | May 15th | June 30th | N/A |
Promotion and Tenure
Spring Before the Decision Academic Year
| Action | 9 and 12 Month Faculty Deadline | Time allotted for Decision |
|---|---|---|
| Faculty member makes a request to the unit administrator to begin the process of consideration for promotion or early conferral of permanent tenure | Ist Friday in February | N/A |
| Faculty member submits a list of potential external reviewers to the tenure committee | 3rd Friday in February | N/A |
| Tenure Committee submits of a list of external reviewers to the unit administrator and selects materials to be sent to reviewers | 4th Friday in March | N/A |
| Unit administrator sends letter and materials to confirmed external reviewers | Last Friday in April | 4 weeks |
Promotion and Tenure
Fall and Spring of the Decision Academic Year
| Action | 9 and 12 Month Faculty Deadline (AA and HS) | Time allotted for Decision |
|---|---|---|
| Unit administrator informs committee of upcoming need for a meeting | 1st Tuesday in September | N/A |
| External reviewers reports due | 1st Tuesday in September | N/A |
| Faculty member meets with unit administrator to verify that all required documents are in PAD (optional but recommended) | 1st Tuesday in September | N/A |
| Faculty member tuns in PAD to unit administrator | 2nd Tuesday in September | N/A |
| Unit administrator makes the PAD available to Committee | 2nd Friday in September | N/A |
| Committee recommendation/PAD to unit administrator | 4th Tuesday in October | 6 weeks |
| Unit administrator recommendation and PAD to Dean (note: Brody School of Medicine P&T Committee reviews & makes recommendation to BSOM Dean) | 1st Tuesday in December | 5 weeks |
| Dean recommendation/PAD to Provost | Ist Tuesday in February | 6 weeks |
| Provost decision/PAD to Chancellor | Ist Tuesday in March | 4 weeks |
| Chancellor decision | 3rd Tuesday in March | 2 weeks |
| BOT decision (Tenure Only) | Spring BOT meeting | Date varies each year |
Related ECU Resources
The links below provide the complete university policies, procedures, documentation requirements, and guidance related to promotion and tenure.
Please note: This page is provided as a convenient reference. The ECU Faculty Manual, applicable university regulations, and the faculty member’s unit code remain the official sources for promotion and tenure requirements.